Process & Compliance Officer

Overview

The chosen applicant will work in the supply chain department as a Process and Compliance Officer. (S)He will be accountable for item, supplier, and property master management to guarantee the smooth use of ERP for transaction processing by guaranteeing and supporting appropriate system functionality, process simplification, and automation. He will report to the Director for Due Diligence, Planning & Logistics Operations. Additionally, the person will enhance the formal documentation pertaining to supplier due diligence, procurement, supply chain, and administration, as well as its governance, document management, and auditability.

Responsibilities

GLOBAL SUPPLIER MANAGEMENT

Creation, alteration, and removal of suppliers.

Activation and deactivation of suppliers.

Updates are made to the supplier's address, contact information, taxpayer ID, and categorization.

Establishment of new branches and banks.

Updates to supplier bank data and adjustments to priority.

Sustain and draft a tracking record for the Supplier's database to guarantee system and physical file reconciliation for onboarding.

Verify any SRF documents that are received for vendor registration, as well as any questions that are raised by process compliance and audits.

ITEM MASTER MANAGEMENT

Item creation

Assign item codes to designated organizations in ERP.

Enable item codes for miscellaneous transactions.

Apply fields to items as necessary i.e. withholding tax, expense account, etc.

Create new tax regimes in ERP.

REPORTING & INTERNAL CONTROLS

Periodic reporting on process performance and improvements tracking.

Monitor and report procurement requisition processing and provide weekly performance updates.

Open PO reporting and management.

Audit queries monitoring and closure.

Ensuring correct usage of ERP by all functions and ensuring compliance/documentation for declared processes.

Interfacing with technical ERP consultants through development for conversions, reports and customization, as well as issues resolution.

Other administrative duties as assigned.

Requirements

HND in IT, business administration, supply chain, or a similar discipline.

Two or more years of relevant experience, ideally in contracts, supply chain, or procurement.

Strong proficiency in Excel and Microsoft Office.

Core Competencies

Ability to work independently with minimum supervision and meet deadlines.

Excellent in oral and written communication skills

Ability to understand and prepare formal documents.

Independent and with good work attitude with high level of integrity

Ability to work in a fast-paced environment.