Administrative Secretary

Overview

You will be in charge of organizing office operations, managing a variety of administrative duties, and ensuring efficient communication within the company. Your ability to multitask, be organized, and pay close attention to details will be essential to completing your tasks effectively.

Responsibilities

• Will work at the front desk and be in charge of all correspondence from potential clients, including emails, calls, and WhatsApp messages. • Will serve as the point of contact between the clients, project manager, and craftsmen and the office/CEO. • It takes talent to convert potential consumers into actual customers. • As well as other tasks that the CEO may designate. • Manage and take care of all incoming and outgoing letters, emails, and phone calls. • Keep the file system up to date and organized, making sure that all documents are readily available. • For the management team, plan and organize conferences, meetings, and travel. • Create and disseminate the agenda, minutes, and other required materials for meetings. • Help in the creation of presentations, reports, and other business papers. • Oversee the inventory of office supplies, place orders for new ones as needed, and make sure that office equipment is maintained properly. • Welcome guests, help them find the right person or department, and offer assistance. • Organize and manage workplace calendars, setting up appointments and informing staff members of deadlines or forthcoming events. • Organize communications both internally and externally, including answering calls, taking messages, and answering questions. • Participate in the organization and implementation of staff engagement initiatives and business events. • Work along with other administrative personnel to guarantee smooth office operations.

Requirements

• A marketing or business degree or HND with at least one year of experience is required. • Outstanding time-management and organizing abilities to efficiently priorities work and accomplish deadlines. • Strong precision and attention to detail when doing administrative tasks. • Adept at utilizing office programs, including Word, Excel, PowerPoint, and Outlook from the Microsoft Office Suite. • Outstanding communication abilities both in writing and speaking, including appropriate phone manners. • The capacity to handle sensitive material discreetly and with secrecy. • Strong interpersonal abilities to collaborate with coworkers at all organizational levels. • The capacity to operate both individually and collaboratively with little direction. • Strong computer abilities, especially accuracy and speed of typing. • Adept at utilizing office programs, including Word, Excel, PowerPoint, and Outlook from the Microsoft Office Suite. • Outstanding communication abilities, both in writing and speaking